#Omnifocus for teams mac

There is a solution, however: use an external system. If you let all this information swirl around in your head, you’ll end up stressed and frantic. Whether you’re a student or a professional, it can be tricky to stay on top of all the things you have to do. Start Crossing Items Off Your To-Do List.If you have any questions or comments, please leave them in the comments section below, and I’ll get back to you as soon as I can.

If you have any friends or colleagues that would also enjoy this article, please share it with them! I employ both tactics on a weekly basis, but I don’t have an opinion on which method is better.Īs always, I hope you found this post useful.

This way, you’ll have the most up to date email correspondence in OmniFocus. However, this will create a new task for each reply, and you can check off the older tasks tracking the email. BCC your Mail Drop address for each reply to the email thread.Use the note section of the task created by the initial email to track any ongoing conversation.Note: Add your Mail Drop email address to your contacts for quick access when composing an email.Īs you may have picked up, this tactic works great for the initial email, however, what about ongoing correspondence? Unfortunately, there is no way to keep both the email thread and OmniFocus task in sync. You may wish to create a context such as “email follow-up”, that way you can easily see all your emails that you need follow up by selecting that context. Add the project this email is related to, the context for follow-up and the defer and due date. Now head over to your OmniFocus inbox, and after the sync has finished, you’ll see your email added as a task. For demonstration purposes, I have also added an image attachment to illustrate that attachments will be included in your OmniFocus task. In your email client of choice, compose an email and add your Mail Drop email address to the Bcc field. Once you have, you’ll be assigned a Mail Drop email address as seen below. Once you’re logged into your account, you’ll need to add an address. Head over to and sign up for an account.

#Omnifocus for teams mac

Ok, let’s set this up!Īssuming you have OmniFocus installed on your Mac and you do don’t have an OmniSync server set up. From here, I can then process the task as per my normal OmniFocus routine. The Omni Group call this feature “Mail drop.” For illustration purposes, let’s say that my Mail Drop email address is the following I do when composing an email is to simply add my Mail Drop email address to the Bcc field of the email, then boom!, that email get’s displayed as a task in my OmniFocus inbox. One of OmniFocus’ excellent features is having a dedicated email address, which if you send an email to, it will send the contents of that email into your OmniFocus inbox at a task. Furthermore, if you’re new to OmniFocus check out The Omni Group who are the makers of OmniFocus for further information on the application.

If you’re new to the “Getting Things Done” framework, I highly recommend you check out the Getting Things Done site for more information. If you’re a current Omnifocus user then great, if you’re not, OmniFocus is a Mac and iOS productivity app built upon David Allans “Getting Things Done” methodology. This tactic is super easy to implement, and it is the foundation of how I manage email follow up. In this post, I am going to illustrate how I use OmniFocus to track email correspondence, specifically what emails that I need to follow up and when. Have you ever experienced that dreaded feeling when a colleague or your boss asks you “where are we at with XYZ” and you think to yourself, “Ohh sh*t, I forgot to follow that up!”. Given the ever-increasing demands on our time and the sheer volume of requests coming in each day, I realised that if I was going to have shot at keeping on top of email follow up, I needed a trusted system, one that won’t require my brain to remember everything that I need to follow up and when. Most of us these days spend a substantial portion of our day in our email inbox, I came across an interesting fact in a Huffington Post article which pointed out that U.S workers spend on average 6.3 hours in email. One aspect of my daily workflow that I have struggled with is effectively managing email follow up, specifically having a system in that shows you all the emails that you need to follow up and when.